Role

Last updated: 30 Apr 2024

Integrate with PageUp's Core HR Role API with your HRIS to create, update and archive Role records.

Contents

  1. Overview
  2. Requesting API Credentials
  3. Before you begin
  4. Examples
  5. Validation Messages
  6. Error Messages
  7. URL format
  8. Postman Collection

Overview

The Core HR Role API allows you to manipulate roles. The purpose of this API is to provide an endpoint for the consumers to insert a new role or update an existing one. The Role API allows for:

  • Creating a record for a new role in the system.
  • Updating a record for an existing role in the system.
  • Archiving a record for an existing role in the system.

Requesting API Credentials

For information on how to obtain API credentials and to start integrating with the Core HR API, please visit the Getting started page.

Before you begin

To begin using any of the Core HR APIs, there are a few things that you will need:

  1. Authentication credentials for the particular PageUp Customer/Client
  2. You will need a valid (oAuth)JWT token to authorize yourself to access the end points in this API. When requesting the bearer token with the authentication service please ensure you include the scope Public.HrCore.Write in the authentication request. Multiple scopes may be requested by specifying them as space separated list. The available scope for the endpoints in this page is 
    Public.HrCore.Write

Technical

  • API's are secured using oAuth (client credentials grant flow)
  • Integrators must handle common errors and support surfacing of error messages back to the user when a request is not successful
  • Integrators must log all relevant errors and be able to provide a copy to PageUp to assist with troubleshooting when required
Notes:
  • Client ID and Client secret will be different per environment (i.e. UAT and LIVE)
  • The oAuth token has an expiry period of 300 seconds.

Monitoring

  • Integrators must have in place monitoring processes to alert on failed requests, updates, retries or any other mechanisms.

Examples

Here are some examples on how to create and update Roles using the Core HR Role API. Please note that the Role ID (externalId) field is mandatory for all requests, however there are certain fields that are mandatory based on the action that you are trying to perform. More details on these fields are available in the following sections.

Creating a Role

To create a role record, follow the example provided below. The fields that are required to create a role record are externalId and name. Other fields provided in the example below are optional. The consumer will be provided with a validation message in response if there are any required fields missing. For a full list of what fields are available and to also view details on requests and all types of responses, please refer to the API specifications below.

Request

PUT /hrcore/role

{
  "externalId": "13456",
  "title": "Account Executive",
  "archive": false,
  "indicatorItemTypeExternalId": "CL1002",
  "reviewsExternalId": "1111",
  "roleTypeExternalId": "JF1001"
}

Updating a Role

To update a role record, follow the example provided below. The fields that are required to update a role are externalId and at least one additional field that needs to be updated. Other fields provided in the example below are optional. The consumer will be provided with a validation message in response if there are any required fields missing. If any of the fields are not provided they will not be modified however if you intend to delete a field from the record then pass that field as a null value this will trigger the field to be removed from the system. For a full list of what fields are available and to also view details on requests and all types of responses, please refer to the API specifications below.

Request

PUT /hrcore/role

{
  "externalId": "13456",
  "title": "Software Engineer"
}

Archiving a Role

To archive a role, follow the example provided below. The fields that are required to archive a role are externalId and archive. The consumer will be provided with a validation message in response if there are any required fields missing. For a full list of what fields are available and to also view details on requests and all types of responses, please refer to the API specifications below.

Request

PUT /hrcore/role

{
  "externalId": "13456",
  "archive": true
}

Validation messages

When integrating with the Core HR API, you may receive validation messages in your responses. Each specific Core HR API resource documents the list of validation messages you may receive and what they mean.

Error messages

In addition to validation messages, you may also receive generic HTTP Status code error messages in your responses. Information on these error messages can be found on our Error handling page.

URL format

Root url:
https://<environment>.<dataCentreId>.pageuppeople.com/v3/<tenantId>/hrcore/...

Where
  environment = specify 'api' for production or 'apiuat' for development or testing
  dataCentreId = the data centre to connect to (e.g. dc2)
  tenantId = the organisation's tenant Id (e.g. 218)
Region dataCentreId
AUS dc2
UK / EMEA dc3
US dc4
SEA dc5

Please contact PageUp representative to find out the data centre and organisation's tenant Id if not known.

Example - connect to the 218 production environment on dc2

https://api.dc2.pageuppeople.com/v3/218/hrcore/role

Example - connect to the 218 development or testing environment on dc2

https://apiuat.dc2.pageuppeople.com/v3/218/hrcore/role

Postman Collection

The Postman collection is available publicly (Core HR API > Role API): Role API

Run in Postman